The Importance of Wedding Vendor Communication
To ensure that your wedding comes off without a hitch, I can’t emphasis enough how essential it is to effectively communicate your goals and vision to everyone involved. It’s preferable to avoid surprises during your actual wedding, as that can result in a negative experience on such an important day. People have many different ways of handling things, so it’s wise to have unambiguous interactions with everyone involved. Many people are very flexible and reasonable. But we all know some people who are stubborn and set in their ways. When two such personalities meet on a wedding day, it can be a disaster. You want everyone to have a flexible communication style. If it’s your wedding, you know what’s most important and what things you need to have a certain way. You must be clear about what these things are and ask for exactly what you want. For other aspects of the wedding, you can be more flexible and it can be easier to adapt on the fly.
How To Conduct Your Wedding Walkthrough
One of the best ways to make sure that all your vendors are on the same page is to get everyone together at the same time. This is much better than relying on emails and phone calls. With all your vendors in one place, not only can you go over the important aspects of your event, including specific vendor rules and limitations, but you’ll get the chance to introduce your vendors to each other and allow them to interact. They can discuss what they need from one another and how they are all going to work together to make sure that your wedding runs smoothly.For the various aspects of the wedding, different vendors will need different things from one another and the venue. Your catering company will need access to the kitchen. Your DJ will need access to electrical outlets, as well as a space to set up and stage gear. Your Photo Booth will need to be set up in a location that doesn’t interfere with your caterer. These are important topics to cover in a walk-through. We recommend that your venue walkthrough take place anywhere between six months to one month before your wedding so everybody can voice their opinions, explain what they need, and ask questions.
Wedding Videographer and DJ Cooperation
Your DJ probably won’t need much from the videographer but there are two key elements that the videographer and the DJ need to work together on. Your camera people will need to record audio of the ceremony. Not every DJ will supply audio and sound gear for the ceremony, so you will definitely want to discuss this with your DJ beforehand, and figure out which vendor will be in charge of this critical component.Vendors don’t like surprises on a wedding day. That’s why before they start plugging into each other’s equipment they need to have permission and make prior arrangements. An early discussion will ensure there’s less tension and no conflicts arise.A videographer will have strict guidelines when it comes to the dance party and the kind of lighting that they need for the reception. It’s very useful to find out what type of lights that the DJ will be bringing as well as the type of lighting that the videographer will need. Yes, they both will bring lights, but they’re serving two totally different functions. They may or may not overlap, and that’s another reason why they should get together beforehand.An easy way to avoid this problem is to hire a company that offers both DJ and videographer service in one package. This way their communication is seamless and you’ll save money. This is why we run two sister companies, DJ Cutt Entertainment and Portland Event Films, to handle both AV and videography needs.