How we book our DJs
Before we get to the DJ questions, one of the first things you want to find out is who will be the DJ for the date of your event. It’s important to find out if you’re booking for a company or an individual DJ. Here in Portland at DJ Cutt Entertainment we make sure that all our clients know who the DJ is before they sign the contract. Many other DJ companies have different policies for booking a DJ for a wedding. We have a non-refundable retainer of 40% of the DJ package and an online booking system where you can view the contract.
What are you looking for?
This is one of the first questions that I ask a couple. What have you seen at past weddings that you want to incorporate and what would you like to stay away from? This goes for the music and other things that you’ve seen from a DJ. There are many different aspects of a wedding that can be DJ related that you wouldn’t think have much to do with the DJ. One of the biggest things is the flow of events. The more that you can communicate with the DJ what your ideal wedding will look like the happier you’ll be with the end product. This is why I always ask this question towards the beginning of my consultations.
What length of DJ Package will you need?
Most wedding packages start around 5 hours. This is just about enough time to do all the events that happen at a typical wedding. Most of my weddings are between 6 to 7 hours depending on the events. The best way to come up with a timeline is working backwards, especially if you have a venue that has a particular cut off time. Here is my basic formula:• Start with the dance party and figure out how much time you need to allocate for this event• Speeches will depend on how many people are speaking and if you give them a time limit, which I recommend• Dinner will depend on the number of guests that you have and whether it’s buffet or family style. You should plan for between 45 minutes to an hour and a half.• The grand entrance and cocktail hour is kind of a buffer that can be adjusted depending on the rest of the schedule. The cocktail hour is usually 30 minutes to 45 minutes.• This will give you a good indication for what time you should to start your ceremony. Whatever time you want to start, put on your invitations a half an hour earlier because most weddings run 15 to 30 minutes behind. You will be waiting on guests to arrive.
What is your budget?
Most DJ pricing is done by the number of hours in the package. If you have a rough idea how many hours you’ll need the DJ, we can give you a good estimate of how much the DJ package will be. We do a 5-hour package for 1195. Then overtime is 150 an hour past that 5 Hour package. Many DJ companies offer a lot more services than just DJ. At DJ Cutt Entertainment, we have the ability to do elegant lighting, photo booth, and videography. Our package price really depends on what services you are looking for. It’s a good idea to get a price sheet of all the pricing before you sign your contract so there is no confusion.
What kind of music do you want for your wedding ceremony?
The ceremony is usually about 20 to 40 minutes once the service starts. Most DJ companies will play background music as your guests are seated. It’s a good idea to communicate with them what type of background music you would like to be played during this time. This is also a good time to tell them who will need to be mic’d up for the ceremony. Let them know if you would like wireless mics or lapel mics for the service. This is a good time to bring up if anyone is giving any special speeches or if you will be holding a candle lighting or sand pouring ceremony.
What about Cocktail and Bridal introductions?
After the ceremony is completed your guests will go into a particular area for what is known as the cocktail hour, whether alcoholic beverages are served or not. This acts as a buffer that lets the bride and groom sign the marriage license, and get pictures taken of the wedding party. This is also your chance as a newly wedded couple to have some alone time. I tell all my clients to take 10 to 15 minutes to go back to their Bridal Suites to hang out and have some alone time because this is the only alone time you’ll get for the rest of the day. It might seem like it’s going to be a very long day but it will go by very fast.Once this is complete and dinner’s ready it’s time to do the bridal introductions. This is also known as the grand entrance. A lot of times we just announce the bride and groom but sometimes we announce the whole wedding party so this is going to be dependent on your wedding and what you prefer. Of course this is something that you need to communicate with your DJ beforehand.