What is a wedding floor plan?
When planning for their wedding, most couples understand the need for a schedule, but they never really think about a wedding floor plan, other than possibly to assign seats during the reception dinner. But a wedding floor plan is just as crucial as your schedule in terms of helping the set up and execution of your ceremony and reception.
Your floor plan is what allows you to visualize how all the available space at your venue will be used by you, your guests, and all the venue staff and third party vendors that you hire. It makes it possible to create a seating arrangement of course, but also concerns where and how big the dance floor will be, where the bar(s) will be located, and where the musicians, DJ, photobooth, buffet line, gift table, and every other aspect of your event will be situated.
The floor plan is especially important for a number of key people involved in your wedding. Your venue or event space will want to have a clear idea of your layout, so they can provide the correct number of tables and chairs, understand any special gear that is required, such as audio or lighting equipment, and more.
Your wedding coordinator will need a floor plan, so they can envision how to schedule the evening, and make sure all of the important elements of your ceremony and reception are where they need to be when they need to be there. And your various vendors and service providers need to know where they will be setting up, and where they can store gear and equipment when it’s not being used.
For all these reasons, it makes a lot of sense to have both a digital and printed version of your layout available. You can email this out to concerned parties and have it on hand during the walk through and the actual set up.