Step One: Put together a planning committee
It’s hard to plan a good corporate event by yourself. That’s why before any decisions get made, you’ll want to put together a team to do all the preparations together. While it might be tempting to involve as many people as possible, a small team with clearly defined roles might be more efficient.
Bringing in outside help can also make sense. A good corporate DJ does more than just play music. They will be able to provide lighting and audio equipment, take pictures and set up a photo booth, and even create an awards ceremony or other visual presentation.
Step Two: Pick your date ahead of time
It should go without saying, but if you wait until the last minute to plan your party, you’ll be scrambling to get everything done, not to mention, plenty of your employees will probably already have plans. The holidays are busy for everyone, and if you want everyone to be at your event, make it easy by giving them ample advanced notice of when it’s going to be held.
One option you might want to consider is sending out a survey a couple months before hand to solicit feedback on which date and time will be most convenient for the entire team. Another good idea is to send a save the date announcement as soon as you have confirmed date.
Step Three: Select your outside vendors
Not everything can be done in house. In fact, you may even decide to host your party at a separate venue, whether at a restaurant, hotel conference space, or someplace more unique. They may even be able to provide food and AV equipment for your party.
Wherever you decide to host your holiday party, making sure you have the right caterer is essential. Food and beverages will likely be one of the most important factors as to whether your event will be a success. Other considerations include whether you want a buffet or a plated meal, and how much (if any) alcohol you want to serve.
Finally, no party is complete without music. A corporate DJ can help set the mood and help create top-notch presentations for award ceremonies, speeches, and the like.
Step 4: Decide on a theme for your event
Having a theme can help set your event apart. It might include some sponsored activities, such as ice skating or a gift exchange, involve costumes or a suggested dress code (formal or casual), and can even include a fundraising component or a talent show. Whatever style or theme you go with, a professional DJ can help set just the right tone and atmosphere.
At DJ Cutt Entertainment, we have plenty of experience helping to plan corporate events, including holiday parties and end-of-year celebrations. Contact us today to learn more about our different holiday packages.